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25 May 2018

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25 May 2018

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25 May 2018

It Is Time to join JOB

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Anish Sir

Anish Sir

"I am delighted once again to pen the welcome note to the Tosh!Yas Technologies ."

 Call +91 74 88 34 7779  | Email : anishsingh@live.com

Website URL: http://toshiyas.in
Tuesday, 29 August 2017 12:15

Banking Configuration

You can configure your BRS report and alter the reconciled vouchers in Tally.ERP 9 by enabling the required options in the Banking Configuration screen.

To view the Banking Configuration screen

1.    Go to Gateway of Tally > F12: Configure > Banking Configuration. The  Banking Configuration screen appears as shown below:

2.    Enable the option Show all unreconciled transactions in BRS till date to view all the unreconciled transactions till the given date, irrespective of the From date set in the Bank Reconciliation Statement.

3.    Enable the option Remove bank date on altering reconciled voucher to remove the bank date (reconciled date) of a reconciled voucher on changing the bank ledger/amount or bank transaction amount.

4.    Alter the location of the statements or files specified, if required.

5.    Enable the option Show details before export? to view details of the transactions for which the payment instruction is being exported.

6.    Press Ctrl+A to save.

Tuesday, 29 August 2017 12:12

Configuring Payroll

You can use the Payroll Configuration screen to configure some basic aspects of Payroll.

To configure Payroll

1.    Go to Gateway of Tally > F12: Configure > Payroll Configuration.

2.    Set the option Add notes for employees to Yes to enter any additional information about the employee in the Employee Creation/Alteration screen.

3.    Set the option Show statutory details (for India/ SAARC companies only) to Yes to enter the PF, ESI, NPS and Employee PAN details in the Employee Creation screen, and print the same information in the employee pay slip.

Note: For International Companies, the option Show Statutory Details will allow to capture only the Employee’s Income Tax Number in the Employee Creation screen.

4.    Set the options Provide passport and visa details and Provide contract details to Yes to capture and display the following information in the Expat Reports:

     The employee's Passport Number, Passport Expiry date, Visa Number, and Visa Expiry date,

     The employee's Contract Start and Expiry dates in the Employee Master..

5.    Set the option Show resigned/retired employees to No, to avoid displaying the names of resigned employees in the attendance and payroll vouchers.

6.    Set the option Show employee display name to Yes, if the payroll reports need to include a different name for the employee, while printing.

Note: This option is useful when the company has multiple employees who have the same name.

Configuring Print Options for Payroll

You can use the Payroll Print Configuration screen to configure the message to be included while printing the Payment Advice and the Pay Slip.

1.    Go to Gateway of Tally > F12: Configure > Printing > Payroll.

The Payroll Print Configuration screen appears as shown below:


2.    Alter the pre-filled content in the Information in Payment Advice field, if required. It will be printed in the Payment Advice sheet.

3.    Enter required information in the Pay Slip Note field, to be displayed instead of the Authorised Signatory details in the Pay Slip.

4.    Enter the required Pay Slip Message to be included in all printed payslips. For example, in the month of January you may include the message Happy New Year!

5.    Press Enter to accept.

Note: The Payroll Print Configurations are not company specific, and the changes made will be applicable to all the companies loaded.

You can customise your invoice, delivery notes, and other order vouchers using the options available in the Invoice Configuration screen.

To change the invoice configuration

1.    Go to Gateway of Tally F12: Configure > Invoice / Orders Entry. The Invoice Configuration screen appears as shown below:

2.    Enable the required options.

3.    Press Ctrl+A to accept.

Note: Depending on the options enabled in the Company Features screen, options are added in Invoice Configuration screen.

General Options

Option

Functionality

Enable supplementary details?

Enable this option to view the Party Details screen, when a party ledger is selected during invoice entry. Despatch details, order details, and buyer's details can be recorded.

 

Allow separate buyer and consignee names?

 

Enable this option to enter buyer and consignee details separately in the Party Details screen.

Allow modification of all fields during entry?

Default order/delivery note entries appearing in the invoice can be changed during invoice entry. Enable this option to permit modification of all fields.

Use common Ledger A/c for item allocation?

Enable this option to allocate all the items selected in the invoice to a common sales or purchase account. If each item in the invoice has to be allocated to different ledger accounts, then this option should be set to No.

Use defaults for bill allocations?

Enable this option to automatically display the invoice number as the bill reference name. The credit period specified in the party ledger master will be automatically captured by default in the bill wise details screen.

Provide additional descriptions for item name?

Enable this option to specify description for each item selected in the invoice.

Provide additional descriptions for ledger name?

Enable this option to specify the description for each Ledger selected in the Accounting invoice entries.

Consolidate stock items with same rates?

Enable this option to consolidate the stock items having same rates in Invoice/Challans.

Show compound unit of item based on rate?

Enable this option to show the compound unit of item based on the unit provided in the Rate Per column.

Show full details of compound unit?

Enable this option to display full details of compound unit in the Quantity field. If Kgs is typed in Rate Per field, the Quantity field will display as 12 Kgs.250 grms.

Show turnover achieved with customer?

Enable this option to view the turnover achieved till date with a particular customer.

Exporter’s Options

Option

Functionality

Provide export shipping details?

 

Enable this option to enter export details for the invoice in the Supplementary details screen.

You can enter the following details:

     Place of Receipt

     Vessel / Flight No. (the transport used to send the goods)

     Port of Loading (from where the goods are despatched)

     Port of Discharge (where the goods will be finally offloaded)

     Country To (to which country the goods are being sent)

 

Provide marks and numbers./container no.?

 

Enable this option to specify Marks for every item selected in the invoice.

Provide number and kind of packages?

Enable this option to specify Num. Packages for every item selected in the invoice.

Inventory

Option

Functionality

Warn on negative stock balance?

Enable this option to warn if the item selected reaches a negative balance.

Warn on duplicate order number?

Enable this option to display a warning message to notify when an order number is repeated.

Use expired batches for all stock items?

By default, this option is set to Yes. Disable this option to not include expired batches in the list of batches displayed at the time of entry.

Provide complete accounting allocations in order/delivery note?

Enable this option for faster data entry at the time of entering sales/purchase invoices against the deliver or receipt notes.

Statutory

Option

Functionality

Calculate tax on current sub-total?

Enable this option to calculate tax on the current subtotal value and not on inventory total value.

Allow modification of tax details for VAT?

Enable this option to modify tax details for VAT.

Tuesday, 29 August 2017 12:05

Voucher Entry Configuration

You can customise the voucher entries in Tally.ERP 9, both the accounting and inventory vouchers, by enabling required options in the Voucher Configuration screen.

To change the voucher entry configuration

1.    Go to Gateway of Tally > F12: Configure > Voucher Entry. The Voucher Configuration screen appears as shown below:

2.    Enable the required options.

3.    Press Ctrl+A to accept.

Accounts

Option

Functionality

Skip Date field during creation for faster entry?

 

By default, the cursor skips the Date field during Voucher creation. If you do not want to skip the date field then set this option to No.

 

Use single entry mode for payment/receipt/contra vouchers?

 

By default, Tally.ERP 9 displays single entry mode for payment/receipt/contra entry. If you want to display it in double entry mode, then set this option to No.

Use payment/receipt as contra voucher?

 

Enable this option to use payment and receipt voucher as contra voucher.

Use Cr/Dr instead of To/By during entry?

Enable this option to change To/By to Cr/Dr in the vouchers.

Use cheque printing for contra voucher?

Enable this option to print the cheques from contra voucher while making the inter bank transfers and cash withdrawals.

Warn on negative cash balance?

By Default, Tally.ERP 9 displays a Negative Cash balance warning Message. If you set it to No, the error message will not be displayed.

Preallocate bills for payment/receipt/journal voucher?

Enable this option to preallocate the bills before specifying the ledger amount.

Allow cash accounts in journal vouchers?

Enable this option to select cash and also bank account in Journal voucher.

Allow expenses/fixed assets in purchase vouchers?

Enable this option to select the expenses and also fixed asset ledger in purchase voucher.

Show inventory details?

By default, Tally.ERP 9 displays inventory details in the voucher entry screen. If you set it to No, the inventory details will not be displayed.

Show table of bills for selection?

By default, pending bills list of a ledger account are displayed in the voucher entry screen. If you set it to No, the pending bills list will not be displayed.

Show bill-wise details?

By default, Bill-wise details of a ledger account are displayed in the Voucher entry screen. If you set it to No, Bill wise details will not be displayed

Show current balances of ledgers?

By default, the ledger current balance up to last voucher entry date are displayed. If you set it to No, the ledger current balance will not be displayed

Show balance as on voucher date?

By default, the ledger current balance up to last voucher entry date are displayed. If you set it to Yes, it will display the ledger balance up to current voucher entry date

Show forex gain/loss as on voucher date?

By default, the Forex Gain/Loss balance up to the last voucher entry date are displayed. If you set it to Yes, it will display the Forex Gain/Loss balance up to current voucher entry date

Inventory

Option

Functionality

Provide reference number in stock journal?

Enable this option to add the voucher reference field in Stock Journal also.

Show compound unit of item based on rate?

 

Enable this option to show the compound unit of item based on the unit provided in the Rate Per column.

Show full details of compound unit?

Enable this option to display full details of compound unit in the Quantity field. If Kgs is typed in Rate Per field, the Quantity field will display as 12 Kgs.250 grms.

Warn on negative stock balance?

By default, a warning message is displayed for negative stock balance. If you set it to No, the error message will not be displayed.

Allow use of expiry batches for all stock items?

By default, the expiry batches in the list of active batches during voucher entry are displayed. If you set it to No, expiry batches will not be displayed in the List of Active batches.

Show balances as on voucher date?

By default, the stock item balance up to the last voucher entry date are displayed. If you set it to Yes, it will display the Stock Item balance up to current voucher entry date.

Show Godown-wise details?

By default, the Godown details in rejection in/out vouchers are displayed. If you set it to No, the godown details will not be displayed in the rejection in/out vouchers.

Show batch-wise details?

 

Enable this option to display batch information of stock items during voucher entry. If you set it to No, the Batch-Wise details will not be displayed.

Payroll

Option

Functionality

Allow cost centre allocation in payroll vouchers?

 

Enable this option to allow cost centre allocation in the payroll vouchers.

Statutory

Option

Functionality

Allow modification of tax details for VAT?

 

Enable this option to modify tax details for VAT.

Tuesday, 29 August 2017 12:00

Accounts and Inventory Info Configuration

You can configure the details you want in the masters over and above those provided by fault. You can access the F12: Configure screen from accounts masters and inventory masters when required.

To change the accounts or inventory info configuration

1.    Go to Gateway of Tally > F12: Configure > Accts/Inventory Info. The Master Configuration screen appears as shown below:

2.    Enable the option Provide language aliases for names? to enter the Alias names in any of the Indic Languages in the Master.

3.    Enable the option Provide addresses for ledger accounts? to enter the Mailing Details in the ledger master. It is useful for  Customer ledgers, Party ledgers or Bank AccountsMailing Details like NameAddressStatePIN Code and PAN / IT No. is entered in this section.

4.    Enable the option Provide advanced information in masters? to enter some of the advanced information in the ledger and group master. This information will be reflected in the reports.

5.    Enable the options, if required.

6.    Press Ctrl+A to accept.

Tuesday, 29 August 2017 11:58

Changing Numeric Symbols Style

You can set the required number styles in Tally.ERP 9. The default styles and symbols are specified. However, you have the option of changing them in the respective fields according to your preference.

For example, change negative sign from (-) to (+).

To view the configuration of Numeric Symbols screen

1.    Go to Gateway of Tally > F12: Configure > Numeric Symbols. The Configuration of Numeric Symbols screen appears as shown below:

2.    Enable required options.

3.    Press Ctrl+A to accept.

Note: If you change any configuration of number styles, you need to restart the application for those changes to reflect.

Tuesday, 29 August 2017 11:54

F12 Configuration

F12 configurations are application centric configurations that are present across all screens of Tally.ERP 9. These configuration can be changed and managed any number of times to suit changing needs. For example, if you want to record your purchase transactions in debit/credit mode, the same can be set in the F12 configurations.

Configuration options, affect all the companies maintained in the same Tally.ERP 9 directory and setting the configuration for one company will affect the configuration of other companies in that particular data directory.

You can create a GST Classification in order to record the tax rate and other details for a category of goods attracting a specific GST rate. For example, creating GST Classifications based on HSN. When this classification is used in relevant masters and transactions, the tax details of the goods or services will be automatically captured. In case the department changes, the tax rate for any HSN in future, alter the GST Classification and assign the new rate.

You can create GST Classifications for an accounts-only company as well. Depending on the grouping used for GST Classifications, you can tag those to Sales, Purchase, Services, Income and Expense ledgers.

To create a GST classification, under F11: Features > Statutory and Taxation, enable the options Enable Goods and Services Tax (GST)? and Set/alter GST details?. In the GST Details screen, set the option Enable GST classification? to Yes.

To create a GST classification based on HSN code

1.    Go to Gateway of Tally > Accounts Info. > Statutory Info. > GST Classifications > Create.

2.    Select the Nature of Transaction, if required.

Note: The nature of transaction is identified based on Registration Type, State and Country of the party. Therefore, there is no specific requirement to select nature of transaction. You need to change the nature of transaction in case of branch transfers, consignment transfers, works contract, and so on, accordingly.

3.    Enter the rates applicable for Integrated Tax, and Cess, if any. The rate entered for integrated tax will be equally divided between central tax and state tax. You can specify further GST details for the GST classification by clicking F12: Configure.

To use a GST classification for setting GST details

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GST Rate Setup.

2.    Select the items that have the specified HSN Code.

3.    Click Set Rate, and select the GST Classification.

Notice that tax details disappear from the GST Tariff Details screen as the details are taken from the GST Classification.

Create different classifications for items falling under other HSNs, and assign the classification to the required items.

To alter a GST classification

1.    Go to Gateway of Tally > Accounts Info. > Statutory Info. > GST Classifications > Alter.

2.    Specify the new rate, press Enter twice, provide the revised applicability from date, and save.

To create a GST classification based on SAC

1.    Go to Gateway of Tally > Accounts Info. > Statutory Info. > GST Classifications > Create.

2.    Provide the details as required.

To use a GST classification for setting GST details for a service

1.    Go to Gateway of Tally > Accounts Info. > Ledgers > Create.

2.    Enable Set/alter GST Details?.

3.    In the GST Rate Details screen, select the GST Classification created for Annual Maintenance Contract.

4.    In Type of Supply, select Services.

Create different classifications for services falling under other SACs, and assign the classification to the required services.

Tuesday, 29 August 2017 10:58

Setting Up GST Rates

Quickly set up GST rates for your company, stock item-wise or stock group-wise, using the GST Rate Setup option. You must enable GST in your company to provide GST rates. You can set up GST rates at the company level, stock group level, stock item level, ledger group level, and ledger level. You can also set the GST rates for a particular price range/slab for multiple stock items.

To set GST rates for stock groups and stock items

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GST Rate Setup.

Note: Brackets indicate that tax rates are captured from the company or stock group level.

2.    Select the stock group or stock item, and press Alt+S to provide the applicable tax rates. You can press Spacebar to select multiple stock groups or stock items. Set the tax rates and save.

The rate entered for integrated tax will be equally divided between central tax and state tax.

To view the history of tax rate changes, press Alt + L.

To specify further GST-related details, click F12: Configure.

 

In order to remove a tax rate, use the option Ctrl+C (Clear Rate). You can clear rate of multiple items or groups by selecting them using Spacebar. You can also clear rate from items under a group and automatically infer tax details recorded at group level to sub-groups and items using the option F: Enforce Rate.

Tuesday, 29 August 2017 10:54

Activating GST

To use Tally.ERP 9 for GST compliance, you need to activate the GST feature. Once activated, GST-related features are available in ledgers, stock items, and transactions, and GST returns can be generated.

To activate GST

1.    Open the company for which you need to activate GST.

2.    Press F11 > F3.

3.    Enable Goods and Services Tax (GST) - Yes.

4.    Set/alter GST details - Yes.

State: Displays the state you have selected for your company. Helps in identifying local and interstate transactions. If you change the state, it will be updated in the company details.

5.    Specify the GSTIN/UIN for the business. This can be printed in the invoices as required. You can specify this later.

6.    Specify Applicable from date. GST will be applicable for your transactions from this date onwards.

You can record transactions using the ledgers with GST details, and print invoices with GSTIN.

If required, deactivate other taxes like VAT, as applicable. For this, open the corresponding tax details screen and specify the Deactivate from date.

To deactivate VAT

1.    Open the company for which you need to deactivate VAT.

2.    Press F11 > F3.

3.    Enable Value Added Tax (VAT)? - Yes

4.    Set/alter VAT details? - Yes

5.    Enter the Deactivate from date in the Company VAT Details screen.

6.    Press Ctrl+A to accept.

Similarly, deactivate excise and service tax by entering the date in the field Deactivate from of Excise Registration Details and Service Tax Details screen.

To disable TIN in the print configuration

1.    Go to Gateway of Tally > Accounting Vouchers > F8: Sales.

2.    Record the sales transaction.

3.    Press Alt+P.

4.    Click F12: Configure.

5.    Print Company's Tax Regn. Numbers? - No.

6.    Press Ctrl+A to accept.

 

 

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