Study Anytime Any Where We Will Open The Knowledge For You Anish Sir 24x7 Learning solution It Is Time to join JOB
23 October 2017

Study Anytime Any Where

23 October 2017

We Will Open The Knowledge For You

23 October 2017

Anish Sir 24x7 Learning solution

23 October 2017

It Is Time to join JOB

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Anish Sir

Anish Sir

"I am delighted once again to pen the welcome note to the Tosh!Yas Technologies ."

 Call +91 74 88 34 7779  | Email : anishsingh@live.com

Website URL: http://toshiyas.in
Tuesday, 29 August 2017 12:30

Statutory & Taxation

  • From Gateway of Tally, go to Features by pressing F11 and you will see a menu as in the picture below.
Company Features Menu in Tally

Company Features Menu in Tally

  • Now, go to Statutory & Taxation and you will see a screen which is called Company Operations Alteration.
    Company Operations Alteration Screen in Tally

    Company Operations Alteration Screen in Tally

    Do you notice the name of the screen – Company Operations Alteration on the top left hand corner of the picture.

    Sometimes small things matter the most and that name is indeed in a small size.

    This is the level of detail and effort I put into to create each and every post and video on TallySchool.

    I just want to make sure, you understand Tally in detail and in a better way.

  • Now, you see two options.
    • Enable Goods and Services Tax (GST)
    • Set/alter GST details
  • First, we will enable GST in Tally and then we will Set the GST Details.
  • Well, enabling is pretty easy.
  • Press Y in the option Enable Goods and Services Tax (GST) and press Enter.
  • Congratulations! You have enabled Goods and Services Tax in Tally.

I know this was just a simple step but it is required in order to go ahead and set the GST details in Tally.

Enabling the GST in Tally will open up all the functions of GST in Tally. This includes GST functions in ledgers, reports, returns and so on.

You may think it is just a small step, but trust me it is a big step which affects the whole functioning of Tally.

Now, you will see GST option in almost every place in Tally which previously was not available.

Moving forward, let me show you how to set and alter GST details in Tally.

How to Set GST Details in Tally

You will need the following to set GST Details in Tally.

  • a valid GSTIN – Goods and Services Tax Identification Number,
  • Rate of GST – for example – 28% IGST divided into 14% CGST and 14% SGST and
  • HSN Code – Harmonized System Nomenclature which is different according to the product or service you sell.

You will have all the details if you have registered for GST on the GST Portal.

If you do not have any of the above details, it is perfectly okay. You can simply go through this post to know the method to set GST details in Tally.

In fact, I will be using fake GSTIN and fake HSN for the explanation of this post.

So, hop on with me. Let’s start. ?

I am assuming you are already at the Company Operations Alteration screen where you enabled GST.

  • Press Y against the Set/alter GST details option and press Enter.
  • You will see the Company GST Details screen as shown in the picture below.
Set GST Details in Tally

Set GST Details in Tally

  • First option is State – Select your State or the state in which the business is located. Mine is Gujarat.
  • Second option is Registration type – Regular
  • GSTIN/UIN – Enter the GSTIN or UIN. It will be printed on the invoices later when you create ledgers related to GST in Tally.
  • Applicable from – This is date from which GST is applicable to you. Most probably it will be 1st July, 2017.
  • Set/alter GST rate details – This is where you will enter the rates of GST according to the product you sell.
    • Press Y and press Enter to enter the rates and HSN details as in the picture below.
GST Tax Rate Details in Tally

GST Tax Rate Details in Tally

    • Write the Description about the goods or services you sell on the basis of your HSN Number.
    • Enter the HSN Number.
    • In Tax Details, there are 3 options.
      • Exempt
      • Nil Rated
      • Taxable
    • Most probably, you will have to select Taxable option because your goods or services will be taxable under the GST.
    • Next option is Integrated Tax under Tax Type. Tally calculates both the Central and State Taxes exactly half for each of them.So when you enter 28% Integrated Tax, it will be divided into 14% for CGST and 14% for SGST automatically.You can also enable Central and State Tax option if you want to see columns for both of them instead of one integrated tax column. Here is how you can do it.
Tuesday, 29 August 2017 12:19

General Printing Configuration

The printing configuration available in Tally.ERP 9 helps you customise your reports. You can enable or disable options in the General Printing Configuration screen, as required. The configurations set here are applicable to all reports and vouchers in Tally.ERP 9.

To view the general printing configuration screen

1.    Go to Gateway of Tally > click F12: Configure > Printing > General. The General Printing Configuration screen appears as shown below:

2.    Enable the option Print data and time of report? to print the data and time in the reports.

3.    Enable the option Print data and time of voucher printing? to print the data and time in the vouchers.

4.    Enable the option Print country, state and Pincode with address?, if required.

5.    Disable the option Stop printing vertical lines and borders? to print vertical lines and borders in the reports and vouchers.

6.    Enter the required margin space in the print report in the field Page margin on top (in inches).

7.    Enable the option Print using Greyscale on Black & White printers?, if required.

8.    Enable the option Split long names into multiple lines? for better readability.

9.    Enable the option Split long amounts/numbers into multiple lines? for better readability.

10.  Enable the option Print party name and address from left margin in invoice?, if required.

11.  Press Ctrl+A to save the configuration.

Tuesday, 29 August 2017 12:17

Printing Configuration

You can use the printing feature in Tally.ERP 9 to print your vouchers, invoices, sales and purchase orders, and various others statements. Additionally, you can customise your print by enabling the required options in the printing configuration.

Tuesday, 29 August 2017 12:15

Banking Configuration

You can configure your BRS report and alter the reconciled vouchers in Tally.ERP 9 by enabling the required options in the Banking Configuration screen.

To view the Banking Configuration screen

1.    Go to Gateway of Tally > F12: Configure > Banking Configuration. The  Banking Configuration screen appears as shown below:

2.    Enable the option Show all unreconciled transactions in BRS till date to view all the unreconciled transactions till the given date, irrespective of the From date set in the Bank Reconciliation Statement.

3.    Enable the option Remove bank date on altering reconciled voucher to remove the bank date (reconciled date) of a reconciled voucher on changing the bank ledger/amount or bank transaction amount.

4.    Alter the location of the statements or files specified, if required.

5.    Enable the option Show details before export? to view details of the transactions for which the payment instruction is being exported.

6.    Press Ctrl+A to save.

Tuesday, 29 August 2017 12:12

Configuring Payroll

You can use the Payroll Configuration screen to configure some basic aspects of Payroll.

To configure Payroll

1.    Go to Gateway of Tally > F12: Configure > Payroll Configuration.

2.    Set the option Add notes for employees to Yes to enter any additional information about the employee in the Employee Creation/Alteration screen.

3.    Set the option Show statutory details (for India/ SAARC companies only) to Yes to enter the PF, ESI, NPS and Employee PAN details in the Employee Creation screen, and print the same information in the employee pay slip.

Note: For International Companies, the option Show Statutory Details will allow to capture only the Employee’s Income Tax Number in the Employee Creation screen.

4.    Set the options Provide passport and visa details and Provide contract details to Yes to capture and display the following information in the Expat Reports:

     The employee's Passport Number, Passport Expiry date, Visa Number, and Visa Expiry date,

     The employee's Contract Start and Expiry dates in the Employee Master..

5.    Set the option Show resigned/retired employees to No, to avoid displaying the names of resigned employees in the attendance and payroll vouchers.

6.    Set the option Show employee display name to Yes, if the payroll reports need to include a different name for the employee, while printing.

Note: This option is useful when the company has multiple employees who have the same name.

Configuring Print Options for Payroll

You can use the Payroll Print Configuration screen to configure the message to be included while printing the Payment Advice and the Pay Slip.

1.    Go to Gateway of Tally > F12: Configure > Printing > Payroll.

The Payroll Print Configuration screen appears as shown below:


2.    Alter the pre-filled content in the Information in Payment Advice field, if required. It will be printed in the Payment Advice sheet.

3.    Enter required information in the Pay Slip Note field, to be displayed instead of the Authorised Signatory details in the Pay Slip.

4.    Enter the required Pay Slip Message to be included in all printed payslips. For example, in the month of January you may include the message Happy New Year!

5.    Press Enter to accept.

Note: The Payroll Print Configurations are not company specific, and the changes made will be applicable to all the companies loaded.

You can customise your invoice, delivery notes, and other order vouchers using the options available in the Invoice Configuration screen.

To change the invoice configuration

1.    Go to Gateway of Tally F12: Configure > Invoice / Orders Entry. The Invoice Configuration screen appears as shown below:

2.    Enable the required options.

3.    Press Ctrl+A to accept.

Note: Depending on the options enabled in the Company Features screen, options are added in Invoice Configuration screen.

General Options

Option

Functionality

Enable supplementary details?

Enable this option to view the Party Details screen, when a party ledger is selected during invoice entry. Despatch details, order details, and buyer's details can be recorded.

 

Allow separate buyer and consignee names?

 

Enable this option to enter buyer and consignee details separately in the Party Details screen.

Allow modification of all fields during entry?

Default order/delivery note entries appearing in the invoice can be changed during invoice entry. Enable this option to permit modification of all fields.

Use common Ledger A/c for item allocation?

Enable this option to allocate all the items selected in the invoice to a common sales or purchase account. If each item in the invoice has to be allocated to different ledger accounts, then this option should be set to No.

Use defaults for bill allocations?

Enable this option to automatically display the invoice number as the bill reference name. The credit period specified in the party ledger master will be automatically captured by default in the bill wise details screen.

Provide additional descriptions for item name?

Enable this option to specify description for each item selected in the invoice.

Provide additional descriptions for ledger name?

Enable this option to specify the description for each Ledger selected in the Accounting invoice entries.

Consolidate stock items with same rates?

Enable this option to consolidate the stock items having same rates in Invoice/Challans.

Show compound unit of item based on rate?

Enable this option to show the compound unit of item based on the unit provided in the Rate Per column.

Show full details of compound unit?

Enable this option to display full details of compound unit in the Quantity field. If Kgs is typed in Rate Per field, the Quantity field will display as 12 Kgs.250 grms.

Show turnover achieved with customer?

Enable this option to view the turnover achieved till date with a particular customer.

Exporter’s Options

Option

Functionality

Provide export shipping details?

 

Enable this option to enter export details for the invoice in the Supplementary details screen.

You can enter the following details:

     Place of Receipt

     Vessel / Flight No. (the transport used to send the goods)

     Port of Loading (from where the goods are despatched)

     Port of Discharge (where the goods will be finally offloaded)

     Country To (to which country the goods are being sent)

 

Provide marks and numbers./container no.?

 

Enable this option to specify Marks for every item selected in the invoice.

Provide number and kind of packages?

Enable this option to specify Num. Packages for every item selected in the invoice.

Inventory

Option

Functionality

Warn on negative stock balance?

Enable this option to warn if the item selected reaches a negative balance.

Warn on duplicate order number?

Enable this option to display a warning message to notify when an order number is repeated.

Use expired batches for all stock items?

By default, this option is set to Yes. Disable this option to not include expired batches in the list of batches displayed at the time of entry.

Provide complete accounting allocations in order/delivery note?

Enable this option for faster data entry at the time of entering sales/purchase invoices against the deliver or receipt notes.

Statutory

Option

Functionality

Calculate tax on current sub-total?

Enable this option to calculate tax on the current subtotal value and not on inventory total value.

Allow modification of tax details for VAT?

Enable this option to modify tax details for VAT.

Tuesday, 29 August 2017 12:05

Voucher Entry Configuration

You can customise the voucher entries in Tally.ERP 9, both the accounting and inventory vouchers, by enabling required options in the Voucher Configuration screen.

To change the voucher entry configuration

1.    Go to Gateway of Tally > F12: Configure > Voucher Entry. The Voucher Configuration screen appears as shown below:

2.    Enable the required options.

3.    Press Ctrl+A to accept.

Accounts

Option

Functionality

Skip Date field during creation for faster entry?

 

By default, the cursor skips the Date field during Voucher creation. If you do not want to skip the date field then set this option to No.

 

Use single entry mode for payment/receipt/contra vouchers?

 

By default, Tally.ERP 9 displays single entry mode for payment/receipt/contra entry. If you want to display it in double entry mode, then set this option to No.

Use payment/receipt as contra voucher?

 

Enable this option to use payment and receipt voucher as contra voucher.

Use Cr/Dr instead of To/By during entry?

Enable this option to change To/By to Cr/Dr in the vouchers.

Use cheque printing for contra voucher?

Enable this option to print the cheques from contra voucher while making the inter bank transfers and cash withdrawals.

Warn on negative cash balance?

By Default, Tally.ERP 9 displays a Negative Cash balance warning Message. If you set it to No, the error message will not be displayed.

Preallocate bills for payment/receipt/journal voucher?

Enable this option to preallocate the bills before specifying the ledger amount.

Allow cash accounts in journal vouchers?

Enable this option to select cash and also bank account in Journal voucher.

Allow expenses/fixed assets in purchase vouchers?

Enable this option to select the expenses and also fixed asset ledger in purchase voucher.

Show inventory details?

By default, Tally.ERP 9 displays inventory details in the voucher entry screen. If you set it to No, the inventory details will not be displayed.

Show table of bills for selection?

By default, pending bills list of a ledger account are displayed in the voucher entry screen. If you set it to No, the pending bills list will not be displayed.

Show bill-wise details?

By default, Bill-wise details of a ledger account are displayed in the Voucher entry screen. If you set it to No, Bill wise details will not be displayed

Show current balances of ledgers?

By default, the ledger current balance up to last voucher entry date are displayed. If you set it to No, the ledger current balance will not be displayed

Show balance as on voucher date?

By default, the ledger current balance up to last voucher entry date are displayed. If you set it to Yes, it will display the ledger balance up to current voucher entry date

Show forex gain/loss as on voucher date?

By default, the Forex Gain/Loss balance up to the last voucher entry date are displayed. If you set it to Yes, it will display the Forex Gain/Loss balance up to current voucher entry date

Inventory

Option

Functionality

Provide reference number in stock journal?

Enable this option to add the voucher reference field in Stock Journal also.

Show compound unit of item based on rate?

 

Enable this option to show the compound unit of item based on the unit provided in the Rate Per column.

Show full details of compound unit?

Enable this option to display full details of compound unit in the Quantity field. If Kgs is typed in Rate Per field, the Quantity field will display as 12 Kgs.250 grms.

Warn on negative stock balance?

By default, a warning message is displayed for negative stock balance. If you set it to No, the error message will not be displayed.

Allow use of expiry batches for all stock items?

By default, the expiry batches in the list of active batches during voucher entry are displayed. If you set it to No, expiry batches will not be displayed in the List of Active batches.

Show balances as on voucher date?

By default, the stock item balance up to the last voucher entry date are displayed. If you set it to Yes, it will display the Stock Item balance up to current voucher entry date.

Show Godown-wise details?

By default, the Godown details in rejection in/out vouchers are displayed. If you set it to No, the godown details will not be displayed in the rejection in/out vouchers.

Show batch-wise details?

 

Enable this option to display batch information of stock items during voucher entry. If you set it to No, the Batch-Wise details will not be displayed.

Payroll

Option

Functionality

Allow cost centre allocation in payroll vouchers?

 

Enable this option to allow cost centre allocation in the payroll vouchers.

Statutory

Option

Functionality

Allow modification of tax details for VAT?

 

Enable this option to modify tax details for VAT.

Tuesday, 29 August 2017 12:00

Accounts and Inventory Info Configuration

You can configure the details you want in the masters over and above those provided by fault. You can access the F12: Configure screen from accounts masters and inventory masters when required.

To change the accounts or inventory info configuration

1.    Go to Gateway of Tally > F12: Configure > Accts/Inventory Info. The Master Configuration screen appears as shown below:

2.    Enable the option Provide language aliases for names? to enter the Alias names in any of the Indic Languages in the Master.

3.    Enable the option Provide addresses for ledger accounts? to enter the Mailing Details in the ledger master. It is useful for  Customer ledgers, Party ledgers or Bank AccountsMailing Details like NameAddressStatePIN Code and PAN / IT No. is entered in this section.

4.    Enable the option Provide advanced information in masters? to enter some of the advanced information in the ledger and group master. This information will be reflected in the reports.

5.    Enable the options, if required.

6.    Press Ctrl+A to accept.

Tuesday, 29 August 2017 11:58

Changing Numeric Symbols Style

You can set the required number styles in Tally.ERP 9. The default styles and symbols are specified. However, you have the option of changing them in the respective fields according to your preference.

For example, change negative sign from (-) to (+).

To view the configuration of Numeric Symbols screen

1.    Go to Gateway of Tally > F12: Configure > Numeric Symbols. The Configuration of Numeric Symbols screen appears as shown below:

2.    Enable required options.

3.    Press Ctrl+A to accept.

Note: If you change any configuration of number styles, you need to restart the application for those changes to reflect.

Tuesday, 29 August 2017 11:54

F12 Configuration

F12 configurations are application centric configurations that are present across all screens of Tally.ERP 9. These configuration can be changed and managed any number of times to suit changing needs. For example, if you want to record your purchase transactions in debit/credit mode, the same can be set in the F12 configurations.

Configuration options, affect all the companies maintained in the same Tally.ERP 9 directory and setting the configuration for one company will affect the configuration of other companies in that particular data directory.

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