Search Your Topic

config
Anish Sir

Anish Sir

"I am delighted once again to pen the welcome note to the Tosh!Yas Technologies ."

 Call +91 74 88 34 7779  | Email : anishsingh@live.com

Website URL: http://toshiyas.in
Tuesday, 29 August 2017 12:00

Accounts and Inventory Info Configuration

You can configure the details you want in the masters over and above those provided by fault. You can access the F12: Configure screen from accounts masters and inventory masters when required.

To change the accounts or inventory info configuration

1.    Go to Gateway of Tally > F12: Configure > Accts/Inventory Info. The Master Configuration screen appears as shown below:

2.    Enable the option Provide language aliases for names? to enter the Alias names in any of the Indic Languages in the Master.

3.    Enable the option Provide addresses for ledger accounts? to enter the Mailing Details in the ledger master. It is useful for  Customer ledgers, Party ledgers or Bank AccountsMailing Details like NameAddressStatePIN Code and PAN / IT No. is entered in this section.

4.    Enable the option Provide advanced information in masters? to enter some of the advanced information in the ledger and group master. This information will be reflected in the reports.

5.    Enable the options, if required.

6.    Press Ctrl+A to accept.

Tuesday, 29 August 2017 11:58

Changing Numeric Symbols Style

You can set the required number styles in Tally.ERP 9. The default styles and symbols are specified. However, you have the option of changing them in the respective fields according to your preference.

For example, change negative sign from (-) to (+).

To view the configuration of Numeric Symbols screen

1.    Go to Gateway of Tally > F12: Configure > Numeric Symbols. The Configuration of Numeric Symbols screen appears as shown below:

2.    Enable required options.

3.    Press Ctrl+A to accept.

Note: If you change any configuration of number styles, you need to restart the application for those changes to reflect.

Tuesday, 29 August 2017 11:54

F12 Configuration

F12 configurations are application centric configurations that are present across all screens of Tally.ERP 9. These configuration can be changed and managed any number of times to suit changing needs. For example, if you want to record your purchase transactions in debit/credit mode, the same can be set in the F12 configurations.

Configuration options, affect all the companies maintained in the same Tally.ERP 9 directory and setting the configuration for one company will affect the configuration of other companies in that particular data directory.

You can create a GST Classification in order to record the tax rate and other details for a category of goods attracting a specific GST rate. For example, creating GST Classifications based on HSN. When this classification is used in relevant masters and transactions, the tax details of the goods or services will be automatically captured. In case the department changes, the tax rate for any HSN in future, alter the GST Classification and assign the new rate.

You can create GST Classifications for an accounts-only company as well. Depending on the grouping used for GST Classifications, you can tag those to Sales, Purchase, Services, Income and Expense ledgers.

To create a GST classification, under F11: Features > Statutory and Taxation, enable the options Enable Goods and Services Tax (GST)? and Set/alter GST details?. In the GST Details screen, set the option Enable GST classification? to Yes.

To create a GST classification based on HSN code

1.    Go to Gateway of Tally > Accounts Info. > Statutory Info. > GST Classifications > Create.

2.    Select the Nature of Transaction, if required.

Note: The nature of transaction is identified based on Registration Type, State and Country of the party. Therefore, there is no specific requirement to select nature of transaction. You need to change the nature of transaction in case of branch transfers, consignment transfers, works contract, and so on, accordingly.

3.    Enter the rates applicable for Integrated Tax, and Cess, if any. The rate entered for integrated tax will be equally divided between central tax and state tax. You can specify further GST details for the GST classification by clicking F12: Configure.

To use a GST classification for setting GST details

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GST Rate Setup.

2.    Select the items that have the specified HSN Code.

3.    Click Set Rate, and select the GST Classification.

Notice that tax details disappear from the GST Tariff Details screen as the details are taken from the GST Classification.

Create different classifications for items falling under other HSNs, and assign the classification to the required items.

To alter a GST classification

1.    Go to Gateway of Tally > Accounts Info. > Statutory Info. > GST Classifications > Alter.

2.    Specify the new rate, press Enter twice, provide the revised applicability from date, and save.

To create a GST classification based on SAC

1.    Go to Gateway of Tally > Accounts Info. > Statutory Info. > GST Classifications > Create.

2.    Provide the details as required.

To use a GST classification for setting GST details for a service

1.    Go to Gateway of Tally > Accounts Info. > Ledgers > Create.

2.    Enable Set/alter GST Details?.

3.    In the GST Rate Details screen, select the GST Classification created for Annual Maintenance Contract.

4.    In Type of Supply, select Services.

Create different classifications for services falling under other SACs, and assign the classification to the required services.

Tuesday, 29 August 2017 10:58

Setting Up GST Rates

Quickly set up GST rates for your company, stock item-wise or stock group-wise, using the GST Rate Setup option. You must enable GST in your company to provide GST rates. You can set up GST rates at the company level, stock group level, stock item level, ledger group level, and ledger level. You can also set the GST rates for a particular price range/slab for multiple stock items.

To set GST rates for stock groups and stock items

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GST Rate Setup.

Note: Brackets indicate that tax rates are captured from the company or stock group level.

2.    Select the stock group or stock item, and press Alt+S to provide the applicable tax rates. You can press Spacebar to select multiple stock groups or stock items. Set the tax rates and save.

The rate entered for integrated tax will be equally divided between central tax and state tax.

To view the history of tax rate changes, press Alt + L.

To specify further GST-related details, click F12: Configure.

 

In order to remove a tax rate, use the option Ctrl+C (Clear Rate). You can clear rate of multiple items or groups by selecting them using Spacebar. You can also clear rate from items under a group and automatically infer tax details recorded at group level to sub-groups and items using the option F: Enforce Rate.

Tuesday, 29 August 2017 10:54

Activating GST

To use Tally.ERP 9 for GST compliance, you need to activate the GST feature. Once activated, GST-related features are available in ledgers, stock items, and transactions, and GST returns can be generated.

To activate GST

1.    Open the company for which you need to activate GST.

2.    Press F11 > F3.

3.    Enable Goods and Services Tax (GST) - Yes.

4.    Set/alter GST details - Yes.

State: Displays the state you have selected for your company. Helps in identifying local and interstate transactions. If you change the state, it will be updated in the company details.

5.    Specify the GSTIN/UIN for the business. This can be printed in the invoices as required. You can specify this later.

6.    Specify Applicable from date. GST will be applicable for your transactions from this date onwards.

You can record transactions using the ledgers with GST details, and print invoices with GSTIN.

If required, deactivate other taxes like VAT, as applicable. For this, open the corresponding tax details screen and specify the Deactivate from date.

To deactivate VAT

1.    Open the company for which you need to deactivate VAT.

2.    Press F11 > F3.

3.    Enable Value Added Tax (VAT)? - Yes

4.    Set/alter VAT details? - Yes

5.    Enter the Deactivate from date in the Company VAT Details screen.

6.    Press Ctrl+A to accept.

Similarly, deactivate excise and service tax by entering the date in the field Deactivate from of Excise Registration Details and Service Tax Details screen.

To disable TIN in the print configuration

1.    Go to Gateway of Tally > Accounting Vouchers > F8: Sales.

2.    Record the sales transaction.

3.    Press Alt+P.

4.    Click F12: Configure.

5.    Print Company's Tax Regn. Numbers? - No.

6.    Press Ctrl+A to accept.

 

 

Tuesday, 29 August 2017 10:52

Tally.ERP 9 for GST

Tuesday, 29 August 2017 10:34

Inventory Features

Using the Inventory Features, you can enable various options required for making transactions in your business.

To enable the inventory features

1.    Go to Gateway of Tally > F11: Features > F2: Inventory. The Company Operations Alteration screen appears as shown below:

2.    Enable the required options.

3.    Press Ctrl+A to accept.

General

Option

Functionality

Additional Information

Integrate accounts and inventory?

 

Enable this option to include the stock or inventory balance from the inventory records.

Provides a drill down to the stock registers from balance sheet.

Disable this option to maintain accounts and inventory separately.

Stock records often contain compensating errors caused by wrong allocation to items. This feature enables finalization of financial books without waiting for the reconciliation of stocks.

Enable zero-valued transactions?

 

 

Enable this option to allow zero-valued transactions in Inventory vouchers.

 

Storage and Classification

Option

Functionality

Maintain multiple Godowns / Excise Units?

 

Enable this option if you have more than one stock storage locations or godowns, and you want to track stock movement across these Locations.

Maintain stock categories?

 

Enable this option to create and maintain stock categories

Maintain batch-wise details?

 

Enable this option to maintain batch information pertaining to Stock Items. A new field Maintain in Batches is displayed in the Stock Item Creation screen.

Set expiry dates for batches?

Enable this option to set expiry dates for the batches. This displays an additional field Use Expiry Dates in the Stock Item Creation screen.

Use separate actual and billed quantity columns?

 

Enable this option to specify quantities, that are different from those delivered/ received, when invoicing.

 

Order Processing

Option

Functionality

Enable purchase order processing?

 

Enable this option to create purchase orders. This feature can also be used for pre-closure of purchase order.

Enable sales order processing?

 

Enable this option to create sales orders.

Enable job order processing?

 

Enable this option to create job work out or in orders.

Invoicing

Option

Functionality

Enable invoicing?

 

Enable this option to create Sales and Purchase vouchers in the invoice format.

Record purchases in invoice mode?

Enable this option to enable voucher class option in purchase voucher type.

 

Use debit and credit notes?

Enable this option to use the debit note and credit note voucher types.

Record credit notes in invoice mode?

Enable this option to create credit notes in invoice mode.

Record debit notes in invoice mode?

Enable this option to create debit notes in invoice mode.

Purchase Management

Option

Functionality

Track additional costs of purchase?

 

Enable this option to obtain a break-up of purchase costs, without the need to separately debit ledger accounts for expenses.

Sales Management

Option

Functionality

Use multiple price levels?

Enable this option to create multiple price levels.

Other Features

Option

Functionality

Use tracking numbers  (enables delivery and receipt notes)?

 

Enable this option to use tracking numbers to maintain the relation between delivery notes and invoices. This is available for both purchases and sales.

Use rejection inward and outward notes?

Enable this option to record rejection of goods separately and not through a common debit note or credit note.

 

Use material in and out vouchers?

Enable this option to record transfer of item quantity towards the party and transfer material from one Godown (Location) to the other.

Use cost tracking for stock item?

 

Enable this option to create credit notes in invoice mode.

Record debit notes in invoice mode?

Enable this option to analyse the cost involved for an item.

Tuesday, 29 August 2017 10:31

Accounting Features

Using the Accounting Features, you can enable various options required for making transactions in your business.

To enable the accounting features

1.    Go to Gateway of Tally > F11: Features > F1: Accounts. The Company Operations Alteration screen appears as shown below:

2.    Enable the required options.

3.    Press Ctrl+A to accept.

General Accounting Features

Option

Functionality

Additional Information

Maintain accounts only?

Enable this option if you do not have any inventory transactions.

 

Integrate accounts and inventory?

 

Enable this option to include the stock or inventory balance from the inventory records.

Provides a drill down to the stock registers from balance sheet.

Disable this option to maintain accounts and inventory separately.

Stock records often contain compensating errors caused by wrong allocation to items. This feature enables finalization of financial books without waiting for the reconciliation of stocks.

Use Income and Expenses A/c instead of Profit and Loss A/c?

 

Enable this option to display income and expenses a/c as the menu item instead of profit and loss a/c in the Gateway of Tally menu.

Income and expenses statements are generally used for non-trading accounts and profit and loss a/c are used for trading accounts.

Enable multi-currency

Enable this option to enable working with multiple currencies.

 

Outstanding Management Features

Option

Functionality

Additional Information

Maintain bill-wise details?

 

 

Enable this option to display the option Maintain balances bill by bill in all ledgers created under sundry debtors and creditors.

When you enter details of sales and purchases with the bill wise option activated, Tally.ERP 9 prompts you to identify the invoice with an appropriate reference number.

The reference number can then be used to allocate payments to the correct invoice to maintain an accurate account of outstanding.

Bill wise details for non-trading accounts is useful when one needs to track either an installment to be paid or a loan amount to be received over a certain period of time.

Activate interest calculation?

 

Enable this option to calculate interest automatically based on the interest rate and style of calculation specified.

The advanced parameters are useful when interest rates change from time to time. Set this option to Yes to enable this function.

Cost/Profit Centres Management Features

Option

Functionality

Maintain payroll?

 

Enable this option to maintain payroll information in Tally.ERP 9 for the selected company.

Maintain cost centres?

Enable this option to maintain and allocate expenses to cost centres.

Use cost center for job costing?

 

Enable this option to track all income and expenses.

Maintain more than one payroll or cost category?

Enable this option to create more than one Payroll or Cost Category.

Use pre-defined cost centre allocations in transactions?

Enable this option to define Cost Centre Allocations.

Show opening balance for revenue items in reports?

Enable this option to display the opening balance in Cost Centre report for the cost centres which are allocated to the ledgers, grouped under Income and Expenses Group.

Invoicing Features

Option

Functionality

Enable invoicing?

 

Enable this option to create Sales and Purchase vouchers in the invoice format.

Record purchases in invoice mode?

Enable this option to enable voucher class option in purchase voucher type.

 

Use debit and credit notes?

Enable this option to use the debit note and credit note voucher types.

Record credit notes in invoice mode?

Enable this option to create credit notes in invoice mode.

Record debit notes in invoice mode?

Enable this option to create debit notes in invoice mode.

Budgets & Scenario Management Features

Option

Functionality

Maintain budgets and controls?

Enable this option to create multiple budgets. The Budgets menu option is displayed in Gateway of Tally > Masters Info. > Accounts Info. menu.

Use reversing journals and optional vouchers?

Enable this option to display the Scenario option in Accounts Info menu. You can create and alter scenarios. You can record Reversing Journal and make it Optional for the entries to not affect the books.

Banking Features

Option

Functionality

Enable cheque printing?

 

Enable this option to use cheque printing.

Edit banking features?

 

Enable this option to alter banking features.

 

Set/alter post-dated transaction features?

Enable this option to record post-dated transactions and view related reports.

Other Features

Option

Functionality

Enable zero-valued transactions?

 

Enable this option to allow zero valued transactions in vouchers.

 

Maintain multiple mailing details for company and ledgers?

Enable this option to maintain multiple mailing details for your company and ledgers.

Set/alter company mailing details?

Enable this option to create or alter Address Types.

Enable company logo?

 

Enable this option to print the company logo on the selected vouchers, reports, and invoices.

Specify the path of the logo image file in the field Location of logo. For example, C:\Tally.ERP9\CompLogo.bmp. The company logo is printed on the top left of the respective voucher, report, or an invoice.

It is mandatory to save the logo as Bitmap or JPEG image file. Ensure that the extensions .bmp/.jpg is specified while providing the location of logo. The recommended size for logo image is 96 x 80 (Width x Height) pixels.

Tuesday, 29 August 2017 10:27

F11-Company Features

In Tally.ERP 9, you can enable and use the available features as required for your company.  F11: Features, when  enabled or disabled, will apply to the current company only.

To enable company features

1.    Go to Gateway of Tally > click F11: Features.

2.    Select the required features in the Company Features menu.

3.    Enable the required features.

4.    Press Ctrl+A to accept.

Note: Certain features like multi-currency and multi-locations, once set to Yes, cannot be modified if the feature has been used. However, other features like Bill-wise detailsReversing Journals, and Optional vouchers, and so on, can be modified even if they have been used.

 

Page 6 of 34