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Tuesday, 29 August 2017 12:08

Invoice, Delivery Note, or Order Configuration

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You can customise your invoice, delivery notes, and other order vouchers using the options available in the Invoice Configuration screen.

To change the invoice configuration

1.    Go to Gateway of Tally F12: Configure > Invoice / Orders Entry. The Invoice Configuration screen appears as shown below:

2.    Enable the required options.

3.    Press Ctrl+A to accept.

Note: Depending on the options enabled in the Company Features screen, options are added in Invoice Configuration screen.

General Options

Option

Functionality

Enable supplementary details?

Enable this option to view the Party Details screen, when a party ledger is selected during invoice entry. Despatch details, order details, and buyer's details can be recorded.

 

Allow separate buyer and consignee names?

 

Enable this option to enter buyer and consignee details separately in the Party Details screen.

Allow modification of all fields during entry?

Default order/delivery note entries appearing in the invoice can be changed during invoice entry. Enable this option to permit modification of all fields.

Use common Ledger A/c for item allocation?

Enable this option to allocate all the items selected in the invoice to a common sales or purchase account. If each item in the invoice has to be allocated to different ledger accounts, then this option should be set to No.

Use defaults for bill allocations?

Enable this option to automatically display the invoice number as the bill reference name. The credit period specified in the party ledger master will be automatically captured by default in the bill wise details screen.

Provide additional descriptions for item name?

Enable this option to specify description for each item selected in the invoice.

Provide additional descriptions for ledger name?

Enable this option to specify the description for each Ledger selected in the Accounting invoice entries.

Consolidate stock items with same rates?

Enable this option to consolidate the stock items having same rates in Invoice/Challans.

Show compound unit of item based on rate?

Enable this option to show the compound unit of item based on the unit provided in the Rate Per column.

Show full details of compound unit?

Enable this option to display full details of compound unit in the Quantity field. If Kgs is typed in Rate Per field, the Quantity field will display as 12 Kgs.250 grms.

Show turnover achieved with customer?

Enable this option to view the turnover achieved till date with a particular customer.

Exporter’s Options

Option

Functionality

Provide export shipping details?

 

Enable this option to enter export details for the invoice in the Supplementary details screen.

You can enter the following details:

     Place of Receipt

     Vessel / Flight No. (the transport used to send the goods)

     Port of Loading (from where the goods are despatched)

     Port of Discharge (where the goods will be finally offloaded)

     Country To (to which country the goods are being sent)

 

Provide marks and numbers./container no.?

 

Enable this option to specify Marks for every item selected in the invoice.

Provide number and kind of packages?

Enable this option to specify Num. Packages for every item selected in the invoice.

Inventory

Option

Functionality

Warn on negative stock balance?

Enable this option to warn if the item selected reaches a negative balance.

Warn on duplicate order number?

Enable this option to display a warning message to notify when an order number is repeated.

Use expired batches for all stock items?

By default, this option is set to Yes. Disable this option to not include expired batches in the list of batches displayed at the time of entry.

Provide complete accounting allocations in order/delivery note?

Enable this option for faster data entry at the time of entering sales/purchase invoices against the deliver or receipt notes.

Statutory

Option

Functionality

Calculate tax on current sub-total?

Enable this option to calculate tax on the current subtotal value and not on inventory total value.

Allow modification of tax details for VAT?

Enable this option to modify tax details for VAT.

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Anish Sir

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